Event example

Press release example for an event

An event press release runs on a different clock than most PR: listings and regional media plan their calendars weeks ahead, so a release that arrives too late misses its slot no matter how good the story is. The practical details also have to be complete, from the date to the ticket price, because that is the first thing an editor checks. This page walks through a complete press release for an event, with an explanation for every section.

📄 Full example 350-500 words Schema: Article
Press release Example with fictional company

Subject: Makersweekend debuts on October 17 and 18 in Amsterdam Oost

Stadslab Oost is organizing the first edition of Makersweekend on Saturday 17 and Sunday 18 October, a two-day festival about craft and circular design in a former machine factory in Amsterdam Oost. Forty makers will exhibit and lead workshops, including ceramics and furniture restoration, and there is a kids' programme. The organization expects 5,000 visitors.

Amsterdam Oost has seen a growing number of studios, workshops and small makers in recent years, and the municipality reports a growing creative maker industry in the district. These makers often work alone or in small collaborations and have little stage to show their work to a wider audience. Stadslab Oost created Makersweekend to bring those makers together for two days in one location, in the hall of a former machine factory that itself symbolizes the shift from industry to craft in the neighborhood.

Visitors will walk past 40 stalls from makers across different disciplines and can join ceramics and furniture restoration workshops, with a separate kids' programme for the youngest visitors. "We wanted to create a weekend where you don't just look, but roll up your sleeves yourself," says Ilse Mulder, programme director of Stadslab Oost. "From children to seasoned collectors, everyone will find something here to take home."

"I normally work in my own studio, so spending two days among forty other makers is just as special for me as it is for the visitors," says Noa Brink, ceramicist and one of the participating makers. Tickets cost 12.50 euros, children under 12 get free admission, and tickets can be ordered via the Stadslab Oost website. If the weekend is a success, the organization is planning a second edition in the spring.


About Stadslab Oost
Stadslab Oost is an Amsterdam platform that brings together makers, craftspeople and designers from Amsterdam Oost and gives them a stage. The organization works to increase the visibility of small-scale craftsmanship and circular design in the district. Makersweekend is Stadslab Oost's first public event. More information at stadslaboost.nl.
Press contact
Sanne Dijkstra, press contact for Stadslab Oost, pers@stadslaboost.nl, +31 6 23 45 67 89. High resolution photos, the full programme and interview requests with Ilse Mulder are available at stadslaboost.nl/pers.
Anatomy of the press release
01 Subject line
Under 80 characters, with the name of the event, the date and the location all in one line. An editor at a listings site scans dozens of announcements a day and decides on this line alone whether to read on.
02 Lead paragraph
What, where, when and for whom are all in the first paragraph. A listings editor can copy this sentence almost word for word as an announcement, without needing to ask anything else.
03 Context & problem
Municipal figures on the growing maker industry in Amsterdam give the newsroom a hook for a wider city story, instead of just a listing entry.
04 Traction & quotes
The programme (40 makers, workshops, a kids' programme) and the expected 5,000 visitors carry the story. Both the programme director's quote and the participating maker's quote stay under two sentences.
05 Boilerplate
A short standard text that newsrooms often copy verbatim under the announcement. Stadslab Oost, by the way, is a fictional organization: this example shows the structure, not an existing event.
12%
of all Presscloud press releases is about an event
13%
average pickup rate among regional media and listings sites
14
days average lead time; events need that longer runway
350
event press releases sent in 2025
Figures based on press releases sent through Presscloud.

Why this press release works

An event press release works when an editor knows what, where and when within five seconds and has every practical detail at hand right away. This example does that by putting the core facts in the first sentence and only adding context and atmosphere afterward. The programme and ticket information are fully spelled out in the text, so a listings editor never has to ask anything else. Three elements make the difference here.

01
The subject line states what, when and where
The name, date and location are all in one line under 80 characters, exactly what a listings site needs to place the event.
02
The lead is ready to use as an announcement
What, where, when and for whom are all in the first paragraph, with no windup, so a newsroom can run the text almost unchanged.
03
Practical information is fully spelled out
Programme, times and ticket prices are all in the text, so the newsroom does not need to call back before publishing the announcement.

What not to do

Most event press releases fail not because of the idea itself, but because of timing and missing practical information. Listings sites and regional media plan their editorial calendars well ahead, and a release that misses that window ends up unread in the bin. These are the five mistakes we see most often in event announcements, each one avoidable with a small change to your planning.

×
Sending it too late for listings and regional media
Listings sites and regional newsrooms plan weeks ahead; send it only a few days in advance and you miss that placement entirely.
×
Leaving out practical information
Times, prices, location and accessibility belong in the release itself, not only on a website the newsroom still has to look up.
×
Not providing high resolution photos
Without usable photos an announcement is often skipped; a newsroom would rather publish a release with images attached.
×
Focusing the release on the organization
A reader wants to know what they can do and experience that day, not how proud the organization is of itself.
×
Sending no follow-up after the event
Visitor numbers and highlights after the event often earn a second placement, but only if you actually send that release.
Write your event press release in 5 minutes
Presscloud's AI generator turns your event into a press release with this structure: programme and practical information up front, and a quote that adds substance instead of pride.
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FAQ

Frequently asked questions about press releases for an event

Answers to the most common questions. Missing something? Get in touch.

At minimum the name of the event, date, location, programme, target audience and ticket information with prices. A quote from the organizer, practical visitor information, a boilerplate with organization details and a press contact with high resolution photos make the release complete and ready for a newsroom to use directly.
Between 350 and 500 words, including the boilerplate and press contact. Shorter leaves out practical details a newsroom needs, longer is rarely read in full by a busy editor. The example on this page stays within that range and shows how much space each section deserves.
Expect an average lead time of 14 days between sending and publication, considerably longer than for other news. Listings sites and regional media put their overviews together weeks in advance, so send your announcement at least two weeks before the first planned placement.
For events an embargo is rarely useful, because the news becomes more valuable the more media pick it up and share it early. An embargo only works against you here, since listings sites and regional media specifically want to know well in advance when something is taking place.
Event press releases sent through Presscloud are picked up most often by regional daily newspapers, listings sites, AD regio and local broadcasters. Regional media pick up an average of 13% of these releases; national media are considerably more selective at 2% and only step in for a large public reach.
Put together a press list of regional newsrooms, listings sites and local broadcasters that cover your region and theme. With Presscloud you build that list based on the content of your release and send everything from one place, including follow-up and monitoring of publications.
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From programme to press release, out the door

Write your event announcement, build a targeted press list of regional media and listings sites, and send it on time to the right journalists.

2,891 press releases generated · 52,752 publications achieved